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n Foods and Nutrition Services
Canal Winchester Local Schools
300 Washington Street, Canal Winchester, Ohio 43110
Phone: 614-920-2649
Ken Yant, Director of Dining Services
Dear Parents & Student;
The purpose of this letter is to inform you that the Canal Winchester Local Schools is implementing a new computerized debit system that will replace the traditional cash registers currently being used in the High School cafeteria lunch lines. This new system will benefit you, your child, and the district in many ways, and I hope that you and your student will consider taking advantage of some of the convenient options the system has to offer. The information in this letter will outline and hopefully answer questions concerning the new system. However, if you still have questions, please feel free to call the food service office at 614-920-2649.
The new system will allow you to pay in advance for meals and/or a la carte foods (juice drinks, chips, snacks, etc) if you choose to do so. Students will still be able to pay cash on a daily basis as they have in the past. The system works with a twelve key PIN pad (located near the end of the serving line) that is similar to an automated teller machine (ATM). It will allow your son or daughter to enter their personal student identification number to access their account. The student ID number will stay the same throughout the remaining years your child is enrolled at Canal Winchester Local Schools. Please note that this system is very confidential. All students will be required to enter their student ID number regardless of meal status or payment method, thus insuring your childs privacy.
All students will have an established debit account, although you will not be required to make advanced payments because the system still has the ability to act as a cash register and can accept cash payments on a daily basis. However, for your convenience, you may wish to choose one of the following options for making advanced payments. To prevent fraudulent use of student accounts, school photos will be imported into the system. If your student didnt get a school photo taken, or if school photos are not available to import, each school will be equipped with a digital camera that can take a digital image of your son or daughter and download it into the system. This digital image will appear on the monitor for the cashier to view every time your child accesses his or her account, therefore insuring that no other student can use your childs account.
Money will only be deducted from an account when the student uses the account to purchase meals and/or a la carte items. The system will know the meal status of your student (full-pay, free, or reduced) and will deduct the correct amount from the account. There is no limit on the amount of money that can be deposited into a debit account. To make an advanced payment, fill out the information on the form at the bottom of this letter, enclose payment, and return form with payment to cafeteria in the morning.
Advanced Payment Options
CASH ON ACCOUNT A cash debit account is created by making a payment of a certain dollar amount ($5.00, $10.00, $20.00, etc) to the cafeteria. These funds are then deposited into your son or daughters debit account and are available to your child when purchasing meals and/or a la carte foods in the cafeteria. There are no limitations as to what may be purchased or how many purchases can be made. The account balance simply decreases as purchases take place.
ONLINE CREDIT CARD PAYMENTS To make this option available to you, Canal Winchester Local Schools has enrolled with an online payment service called Caf Prepay. This payment option is available only if you have access to the internet. The school cannot accept credit card payments directly. This service allows you to pay for your childs school meals using your Visa, MasterCard or Discover Card. To use the service, you must first enroll at the website. A valid email address is required, as you will receive payment confirmations via email. The school receives a list of credit card payments made on the Caf Prepay website each morning. To keep this service free to schools, Caf Prepay charges a small handling fee to each credit card payment. The fee covers the credit card processing fees, bank transfer fees and the cost of maintaining the website. More information is available at the Caf Prepay website: HYPERLINK "http://www.CafePrepay.com" http://www.CafePrepay.com.
ONLINE DIRECT WITHDRAWAL To give parents more flexibility, Caf Prepay is now able to make automatic monthly deposits into you students school account via Direct Withdrawal from your checking or savings account. As with credit card payments, you will receive payment confirmations via e-mail and the school will receive a list of direct withdrawal payments. Caf Prepay charges a $1 service fee for each monthly withdrawal, regardless of withdrawal amount. This fee simply makes payment via Direct Withdrawal possible. More information is available at the Caf Prepay website: HYPERLINK "http://www.CafePrepay.com" http://www.CafePrepay.com.
Another benefit of using Caf Prepay is the ability to check your childs current balance online.
If you wish to pay by cash or check, below is a detachable form to be filled out and returned with your first deposit. Make checks payable to: Canal Winchester Local Schools. For safety purposes, we recommend that advanced payments be sent in the form of a check. If you are paying for more than one student in the same school with one payment, please note how much money is to be designated to each students account. If you do not specify, the deposit amount will be divided equally between siblings accounts. Thank you for your cooperation and your participation. We hope that you will be patient with us as we make the transition to the new millennium. We are very excited about this new system and hope you will take advantage of all of the convenient options.
Sincerely,
Ken Yant
Director of Dining Services
TO BE USED FOR FIRST ADVANCED PAYMENT ONLY
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!! IMPORTANT ! PLEASE READ CAREFULLY !!
STUDENT DEPOSIT FORM TO BE RETURNED WITH ADVANCED PAYMENT
Student Name_______________________ ID/PIN#______________ Grade _____________
Parent or Guardian Name ___________________________________________________
Cash Amount ________________________ Check Amount _________ Check #________
(Please make check payable to: Canal Winchester Local Schools
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